Elements of a good business letter

Elements of a good business letter

To write a good business letter

1] mechanical make up

2] contents are essential.

1] subject matter :- The subject matter must  be well imagined and put in good words. There should be coherence in the text and object oriented.

It should not be well crowded with a lot of information.

The contents should be well balanced, giving artistic look.

Different colours in the same letter does not look good.

Neatness, good margins, punctuation.

Action addressee should be proper, spelling

2] contents :- it is of two types;

1] subject matter

2] expression

Language suitable to the situation. Heavy technicality should be avoided. Apparent must be the important eloquence, real or imaginary has no place in business language. A sentence may be

given  an entirely different meaning by a tone or gesture  but what is written in black and white remains careful. This record can be permanent evidence if dug up after years.

3] length

4] judging other man’s letter, writer’s character, status…can be understood.

71b] what are the benefits of a well written letter ?

A well written letter is that which has all the contents well written.

1] proper action addressee  2] subject  3] reference  4] purpose of writing that letter.

A well written letter does not mean a letter having high language

The purpose of writing a letter is to notify the action addressee what the writer wants.

Length

Letters often tend to verbosity from the fact that they are dictated instead of written. Were a man to write his letters himself with pen and ink he would study brevity and conciseness of expression, but having letters written for him, he will dictate more than he would write.

 Brevity is not always desirable. Some people- particularly those receiving few letters- like to receive lengthy correspondence. Getting few letters, they wish those long and newsy.

Judging The Other Man's Letter

One of the prerequisites of a good correspondent is the ability, inherent or acquired to judge the general character and status of the writer by means of his letters.

Letters Of Recommendation

The promiscuous writing of letters of recommendation has done much to cheapen the effect of recommends. Many firms refuse such letters entirely. Perhaps the best plan is to have an employee, when leaving, use his former employer's name as a reference.  

 

Well written letters get things done!